Getting started

These are a few things you should do early on to help ensure success:

  • Be familiar with the Roles and Responsibilities of a Chapter Advisor
  • Establish a positive relationship with the chapter
  • Let the chapter know what your expectations are for them, and what they can expect from you
  • Get to know the Chapter Executive Committee
  • Introduce yourself to key individuals on campus
  • Complete the next available Chapter Advisor training
  • Review the past years Annual Report and “strategic visioning plan” so that you can use it to set goals for the coming year
  • Establish a positive relationship of open communication with Province Grand Praetor


  • General Fraternity online deadline and requirements calendar
  • University/College calendar
  • Greek Life calendar

Roles and Responsibilities


  • The Chapter Advisor is appointed by, and answerable to, the Grand Praetor for a renewable term of one year.
  • The Chapter Advisor is directly accountable to the General Fraternity through the Grand Praetor for executing and fulfilling his responsibilities and commitments.
  • The Chapter Advisor is accountable to the chapter he is advising to uphold the mission and responsibilities defined in “Purpose.”
  • The Chapter Advisor will hold himself accountable to the Sigma Chi Oath of Initiation.


  • Serve as a direct guide to the undergraduate chapter (or chapters) assigned to him by the Grand Praetor.
  • Be the chapter-level representative of the fraternity and Grand Praetor.
  • Have a clear understanding and knowledge of the principles, values, mission, ritual and Standard Operating Procedures of the Fraternity and ensure that each is clearly understood by the members of the chapter.
  • Establish chapter By-Laws and adhere to university/college and IFC/PANHEL guidelines/regulations/Code of Conduct.


  • Be knowledgeable of each chapter officers’ duties.
  • Complete any required online training (Sigma Chi U) after appointment.
  • Attend the next available Chapter Advisor Training after appointment.


  • Ensure the officers hold the members of the chapter accountable to the values of Sigma Chi and Oath of Initiation.
  • Be fully informed of activities, events, goals, plans and outcomes that the chapter undertakes and review with the chapter as needed.
  • Keep the Grand Praetor advised of critical events and accomplishments both positive and negative as they occur.
  • Develop and maintain a positive working relationship with the House Corporation Board for the assigned chapter.
  • Establish and maintain a close, positive relationship with the Office of Greek Life (or cognate office), and other university officials as needed.
  • Ensure the chapter participates in and completes any required programing of the General Fraternity, and university/college.
  • Promote opportunities for participation within the General Fraternity, including scholarship opportunities, leadership programs, Province Conference, and Balfour Leadership Training Workshop.


  • Hold the officers of the chapter accountable to their oaths of office.
  • Be available for guidance, counsel and direction of the chapter officers and members.
  • Regularly attend executive committee meetings, chapter meetings, and J-Board as scheduled and applicable.
  • Work to develop, form and chair an Alumni Advisory Board made up of alumni who exemplify the values and principles of Sigma Chi. Utilize these board members in support of chapter advising efforts.
  • Attend Province Conference workshop and Balfour Leadership Training Workshop as available upon request by the Grand Praetor.
  • Carefully review the assigned chapter’s responses to the online Annual Report/Peterson application and be prepared to hold the chapter accountable for their answers by ensuring the responses are honest and accurate.
  • Complete the Chapter Advisor section.
  • Identify and recommend a potential successor to the Grand Praetor and conduct training as requested.

Chapter Officers

A chapter can't operate without the support of each of its individual officers and committees. These officer pages will explain the duties of each office and provide resources to ensure that you can be successful during your term.

If you hold an office that isn't listed here, please feel free to contact Sigma Chi International Headquarters for additional resources and support.

Officer Transitions

Organizing an Officer Transition Retreat

The Officer Transition Retreat is meant to bridge the gap between outgoing and incoming Undergraduate officers. The officers that should go on the retreat should be the Consul, Pro Consul, Magister, Recruitment Chairman, Risk Manager, Annotator, and Quaestor. Additional officers may attend the retreat if the Chapter deems that office as applicable, although the retreat typically is focused primarily for the Chapter’s Executive Board.

The outgoing officer should prepare a notebook or binder filled with essential operating procedures and documents. Each office will have different documents relative to the responsibility of the office. Each notebook should contain the Fraternity’s Manual, a copy of the Chapter’s by-laws, and a list of deadlines for the officer. Other pieces of information can be included as the officer sees fit. For example, the Recruitment’s notebook will contain the Manual received from Balfour Leadership Training Workshop, the Chapter’s by-laws, and a list of deadlines. In addition, it will contain contact lists for recruitment events, contacts for venues for recruitment lists, material for potential new members, and other materials that the outgoing officer believes will benefit his successor.

There are many different aspects of a retreat that will contribute to the retreat’s success. The retreat should take place somewhere away from the Chapter house. The curriculum of the retreat is subject to the Chapter Advisor. Each retreat should include two sections: S.W.O.T (?define?) analysis, and an individual breakout section.

The S.W.O.T. section will be a group discussion of the Advisor, outgoing and incoming officers. Together the Chapter will discuss the chapter’s strengths, weaknesses, opportunities, potential negatives, and areas of concern. The chapter can participate in activities that will help facilitate discussions, and create different discussion groups that help create a strategic visioning plan for the chapter. The Advisor should serve as a facilitator to the discussion, but the undergraduates should keep the discussion flowing. The role of the advisor in a S.W.O.T. analysis is to provide talking points for the undergraduates and keep them on topic.

In the breakout discussions, the outgoing officer will meet with their respective incoming officer. The outgoing officer should highlight important topics contained in his notebook. There should also be an open dialogue between the two undergraduates, discussing best practices, strategies, and challenges that come with the position. While working with the outgoing officer, the incoming officer should define and explain the reasoning for all goals that he has set for himself for the upcoming term. The incoming officer can discusses his expectations when coming into office, and develop a plan of action to achieve the goals that he has set.

After the individual sessions, the officers can meet together as a group and discuss each office’s goals and expectations for the upcoming year. It is recommended that a Ritualistic Closing is used, to formalize the retreat and reinforce the importance of the discussions.

Chapter Operations

The following is taken from the bylaws of the Alpha Iota chapter of Sigma Chi at Illinois Wesleyan University.

Executive Committee 

A. The Executive Committee shall be chaired by the Pro Consul and shall consist of the Consul, Annotator, Quaestor, Magister, Risk Manager, and Recruitment Chairman.

B. The Executive Committee shall meet once a week at a time designated by the Pro Consul and shall plan the chapter meeting agenda.

C. The Executive Committee shall ensure that all of the officers and committees have set proper goals for their term of office, shall establish long-range goals and shall conduct an adequate and regular evaluation of all chapter operations and programs.

D. Attendance is mandatory for all members and unexcused absences are are handled identically to chapter meeting absences, as prescribed in Article II, Section 2. Subsection A. (AI By -Laws)

E. To expedite the chapter meeting and enable the Executive Committee to better plan chapter operations, each committee and officer report to be heard in the chapter meeting shall first be presented in the Executive Committee meeting.

F. The Annotator shall post a copy of the minutes of each Executive Committee meeting within twenty-four (24) hours after its adjournment.

Advisory Board

The alumni advisory board is structured and established by the Chapter Advisor. And is defined in great detail online sigmachi.org under the RESOURCES tab.

Judicial Board

Draft of Alpha Iota chapter (Illinois Wesleyan University) J-Board policy forwarded in response to “content that needs a home” document

Ritual Expectations

Ritual Peer certification and chapter certification by an authorized Ritual Peer.